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Privacy Policy

Fact Finders Pro, LLC, a Delaware limited liability company, including its FFP Smart platform, “FFP,” “we,” “us,” or “our,” respects privacy and is committed to protecting personal information.

This Privacy Policy explains how we collect, use, disclose, retain, and protect information when users access our website, portal, dashboards, reports, APIs, verification tools, AI-powered due diligence tools, and related services.

FFP Smart provides AI-powered due diligence, business verification, fraud and risk checks, document analysis, suitability scoring, reporting, monitoring, and investment-related decision intelligence.

By accessing or using our website, portal, or services, you acknowledge that you have read this Privacy Policy.

1. Information We Collect

1.1 Account and Profile Information

When you create an account or profile, we may collect:

  • name;
  • email address;
  • phone number;
  • company name;
  • job title;
  • login credentials;
  • subscription or billing details;
  • communications with us;
  • other information you choose to provide.

1.2 Business and Due Diligence Information

When you use FFP Smart, we may collect and process information relating to companies, founders, executives, officers, investors, counterparties, and investment opportunities, including:

  • company name, website, address, and business description;
  • founder, executive, officer, director, and team information;
  • investment materials, pitch decks, financial documents, contracts, cap tables, corporate records, and diligence files;
  • publicly available funding, market, litigation, regulatory, corporate, or business information;
  • risk indicators, verification results, fraud signals, and scoring outputs;
  • reports, notes, comments, and user-generated content.

1.3 Publicly Available Information and Web Scraping

For FFP Smart Lite and related trial or verification services, we may collect information from publicly available sources using manual review, automated tools, web scraping technologies, APIs, and third-party data sources.

Public sources may include:

  • company websites;
  • public databases;
  • government records;
  • business registries;
  • news sources;
  • professional profiles;
  • investor materials;
  • public social or business platforms;
  • market and industry sources;
  • other publicly accessible online sources.

We use publicly available information to support business verification, fraud detection, risk assessment, due diligence, and investment-related decision support.

We do not intend to collect sensitive personal information through automated scraping unless legally permitted, necessary for the service, and subject to appropriate safeguards.

1.4 Uploaded Documents and User Content

Users may upload or submit documents, files, data, or other materials to the platform.

This may include:

  • pitch decks;
  • financial statements;
  • legal documents;
  • diligence materials;
  • founder or company information;
  • investor communications;
  • contracts;
  • supporting evidence or verification materials.

You are responsible for ensuring that you have the necessary rights, permissions, and consents to upload or submit such information to FFP.

1.5 Automatically Collected Information

When you use our website or platform, we may automatically collect:

  • IP address;
  • browser type;
  • device type;
  • operating system;
  • pages viewed;
  • referring URLs;
  • session activity;
  • timestamps;
  • log data;
  • cookies and similar technologies.

We use this information for security, analytics, troubleshooting, fraud prevention, and service improvement.

2. How We Use Information

We may use information to:

  • provide, operate, and improve FFP Smart;
  • create and manage user accounts;
  • verify companies, founders, executives, counterparties, and investment-related information;
  • conduct fraud, risk, and inconsistency checks;
  • analyze documents and public-source information;
  • generate dashboards, reports, alerts, scores, summaries, and insights;
  • support investment-related due diligence and decision intelligence;
  • personalize and improve the user experience;
  • communicate with users;
  • process subscriptions, billing, and payments;
  • monitor platform performance and security;
  • prevent fraud, abuse, unauthorized access, and misuse;
  • comply with legal, regulatory, contractual, and compliance obligations;
  • enforce our Terms of Service;
  • develop, test, and improve our algorithms, models, and platform features, where legally permitted.

3. AI and Automated Analysis

FFP Smart may use artificial intelligence, machine learning, natural language processing, automated scoring, rules-based analysis, and other technologies to analyze information and generate outputs.

These outputs may include:

  • verification summaries;
  • fraud or risk indicators;
  • suitability scores;
  • diligence reports;
  • business and market summaries;
  • legal, financial, technology, intellectual property, market-size, and competitor analysis;
  • alerts and recommendations for further review.

AI-generated outputs may be incomplete, inaccurate, outdated, or based on incomplete data. Users should independently review and validate all outputs before relying on them.

FFP does not provide legal, investment, tax, accounting, financial, or professional advice.

4. How We Disclose Information

We may disclose information to:

  • service providers that help us operate the platform;
  • cloud hosting, cybersecurity, analytics, and infrastructure providers;
  • AI, data processing, verification, and document analysis vendors;
  • payment processors;
  • professional advisors, including attorneys, auditors, and compliance consultants;
  • business customers or authorized users who request reports or diligence outputs;
  • third-party data partners where necessary to provide the services;
  • government authorities, regulators, courts, or law enforcement where required by law;
  • parties involved in a merger, acquisition, financing, restructuring, or sale of assets.

We require service providers to use information only as necessary to provide services to us and to protect the information appropriately.

5. Legal Bases and Consent

Where required by applicable law, we rely on one or more legal bases to process personal information, including:

  • consent;
  • performance of a contract;
  • legitimate business interests;
  • compliance with legal obligations;
  • protection against fraud, misuse, or security threats.

For certain uses, such as processing sensitive personal information, regulated data, or information requiring authorization, we may request additional consent or documentation.

If you submit information about another person or company, you represent that you have the legal right, permission, and authority to do so.

6. Publicly Available Data

Some information processed by FFP may be publicly available. However, publicly available information may still be subject to privacy, contract, intellectual property, platform, or other legal restrictions.

FFP uses reasonable efforts to limit public-source collection to information relevant to business verification, investment due diligence, fraud detection, and risk assessment.

Individuals or companies may contact us to request review, correction, deletion, or suppression of information where required by applicable law.

7. Cookies and Tracking Technologies

We may use cookies and similar technologies to:

  • operate the website and platform;
  • remember user preferences;
  • analyze usage;
  • improve functionality;
  • prevent fraud and enhance security;
  • support marketing where permitted.

You may control cookies through your browser settings. Some features may not function properly if cookies are disabled.

8. Data Retention

We retain information for as long as reasonably necessary to:

  • provide the services;
  • maintain user accounts;
  • generate and preserve reports;
  • comply with legal and contractual obligations;
  • resolve disputes;
  • enforce agreements;
  • prevent fraud and misuse;
  • maintain security and audit logs.

Retention periods may vary depending on the type of information, the purpose of processing, customer instructions, legal requirements, and business needs.

9. Data Security

We use reasonable administrative, technical, and organizational safeguards designed to protect information against unauthorized access, loss, misuse, alteration, or disclosure.

However, no method of transmission or storage is completely secure. We cannot guarantee absolute security.

Users are responsible for maintaining the confidentiality of their account credentials and for promptly notifying us of suspected unauthorized access.

10. Your Privacy Rights

Depending on your location and applicable law, you may have rights to:

  • access personal information we hold about you;
  • correct inaccurate personal information;
  • delete personal information;
  • obtain a copy of personal information;
  • opt out of certain disclosures, sales, sharing, targeted advertising, or profiling where applicable;
  • withdraw consent where processing is based on consent;
  • appeal a denied privacy request where required by law.

To exercise privacy rights, contact us at:

Email: info@FactFindersPro.com

We may need to verify your identity before responding to a request.

11. Children’s Privacy

The services are not intended for children under 13, and we do not knowingly collect personal information from children under 13.

If we learn that we have collected information from a child under 13, we will take appropriate steps to delete it.

12. Third-Party Websites and Services

Our website or platform may contain links to third-party websites, data sources, platforms, or services.

We are not responsible for the privacy practices, security, content, or policies of third parties.

You should review the privacy policies of any third-party services you access.

13. International Users

If you access the services from outside the United States, your information may be processed in the United States or other jurisdictions where we or our service providers operate.

These jurisdictions may have data protection laws different from those in your location.

14. Changes to This Privacy Policy

We may update this Privacy Policy from time to time.

If we make material changes, we may notify users by email, in-platform notice, or posting an updated version on our website.

The updated Privacy Policy will be effective when posted unless otherwise stated.

15. Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy or our privacy practices, contact us at:

Fact Finders Pro, LLC
Email: info@FactFindersPro.com
Website: FactFindersPro.com